Quality Assurance Unit · Faculty of Oral and Dental Medicine
Internal Bylaws
The internal bylaws of the Quality Assurance Unit, and its responsibilities and duties.
Internal Bylaws of the Quality Assurance Unit
Nations that care about education gain great standing and progress over others through their advancement in science, for science and knowledge are the foundation of the development and prosperity of civilisations. Developing education in general, and university education in particular, is therefore among the priorities of development in Egypt, and Egyptian universities accordingly seek to develop their innovative and creative capacities to produce graduates who are distinguished ethically, academically and professionally and able to provide services that satisfy society locally, regionally and internationally.
Introduction
Believing in the importance of the role played by total quality, the Egyptian State issued Presidential Decree No. (82) of 2006 establishing the National Authority for Quality Assurance and Accreditation of Education, and Presidential Decree No. (25) of 2007 on the Authority's executive regulations, as the body entrusted with raising and developing the quality of education and accrediting its institutions according to national standards consistent with international benchmarks. There is no longer any option but to adopt the culture of quality and spread awareness of it among all members of educational institutions.
In view of the continuing need for an integrated educational system, Ministerial Decree No. 5435 dated 22-11-2020 was issued to start studies at the Faculty of Oral and Dental Medicine – Alsalam University, to meet the needs of the labour market in Gharbia Governorate and the neighbouring governorates.
On this basis, the internal bylaws of the Quality Assurance Unit of the Faculty of Oral and Dental Medicine – Alsalam University were prepared in line with the University's strategy and the national standards of the National Authority for Quality Assurance and Accreditation, in order to achieve quality assurance and establish mechanisms for continuous improvement and development towards accreditation.
Contents of the Bylaws
The parts of the bylaws and their articles.
1 Part One: General Provisions
Article (1)
A Quality Assurance Unit is established at the Faculty of Oral and Dental Medicine – Alsalam University, reporting directly to the Dean of the Faculty in the Faculty's organizational structure.
Article (2)
The Quality Assurance Unit of the Faculty of Oral and Dental Medicine – Alsalam University is an integral part of the University's Quality Assurance Center.
Article (3)
The Faculty Council issues a decision forming the Faculty's Quality Assurance Unit, comprising the Chairman of the Unit's Board (Dean of the Faculty), the Unit Director, the Deputy Unit Director, the heads of academic departments, four (4) of the Faculty's faculty members and the administrative officer, for one renewable year.
Article (4)
Five (5) executive committees of the Unit are established, each composed of a faculty member (committee chair) and two (2) members of the Faculty's teaching assistant staff (members), upon nomination by the Unit Director and approval of the Unit's Board, for one renewable year.
Article (5)
Coordinators for the academic departments are appointed to the Unit from among the Faculty's faculty members or teaching assistants, upon nomination by the department councils and the Unit Director and approval of the Unit's Board, for one renewable year.
Article (6)
The members of the Unit's Board of Directors, its Director and the chairs of its executive committees each act within their competence in line with the Unit's objectives.
Article (7)
When faculty members are appointed to the various positions of the Faculty's Quality Assurance Unit, the following is required:
- Good conduct and behaviour.
- Commitment to the duties and obligations of the work.
- Being an articulate speaker, to deal easily with the Faculty administration, faculty members, students, administrators and staff of the educational institution.
- The ability and skill to use and devise various assessment methods, and skill in data analysis.
- Experience in one of the projects for applying and developing a quality system.
Article (8)
The Faculty Council and the University's Quality Assurance Center monitor the achievements and tasks of the Faculty's Quality Assurance Unit.
Article (9)
All provisions of the executive regulations of the Universities Organization Law No. (49) of 1972 apply to this Unit.
Article (10)
The Quality Assurance Unit may engage a number of students and graduates to distribute and collect questionnaires and to help the committees with some of the Unit's technical work, in return for certificates of appreciation for their contribution to quality activities.
Article (11)
The Quality Assurance Unit may engage a number of distinguished businesspeople with practical experience to accomplish the Unit's technical work, in return for certificates of appreciation for their assistance in quality activities.
Article (12)
These bylaws take effect from the date of their approval by the Faculty Council, and all faculty members and teaching assistants participating in the Unit's council and its various committees shall implement their provisions. They may be updated according to the Faculty's needs and the requirements of the quality and accreditation system, and shall be reviewed periodically.
2 Part Two: Establishment of the Quality Assurance Unit
Establishment of the Quality Assurance Unit (legal form)
The Quality Assurance Unit of the Faculty of Oral and Dental Medicine – Alsalam University is an independent unit reporting administratively to the Dean of the Faculty and technically to the University's Quality Assurance Center. It was established, and the final composition of its Board of Directors approved, at Faculty Council session No. (21) held on 21-8-2022.
The Quality Assurance Unit manages quality affairs within the Faculty and holds all the documents and evidence of the applied practices for managing quality activities, through the continuous support of the Faculty's senior leadership.
Vision of the Quality Assurance Unit
Mission of the Quality Assurance Unit
Objectives of the Quality Assurance Unit
See the objectives of the Unit
Values of the Quality Assurance Unit
The Faculty's Quality Assurance Unit sets foundations and values through which work is organized, as follows:
Frame of Reference of the Quality Assurance Unit
The Unit's frame of reference is the standards issued by the National Authority for Quality Assurance and Accreditation of Education in the Arab Republic of Egypt and by the University's Quality Assurance Center; the Unit's Board of Directors takes the necessary measures to ensure that all the Unit's activities are carried out within this frame of reference.
Methodology of the Quality Assurance Unit
The Unit's working methodology is based on planning – implementation – review – improvement across all its activities, in light of its vision, mission, objectives, values and frame of reference.
3 Part Three: Board of Directors of the Quality Assurance Unit
Board of Directors of the Unit
The Board of Directors of the Quality Assurance Unit is formed by a decision of the Faculty Council and is responsible for drawing up the Unit's policies.
Tasks of the Quality Assurance Unit
Tasks of the Director of the Quality Assurance Unit
Tasks of the Deputy Director of the Quality Assurance Unit
Executive Council of the Unit
First: Institutional Accreditation Standards Committee
The documents and evidence required for each standard are listed in full in the bylaws document.
- Strategic Planning standard
- Leadership and Governance standard
- Quality Management standard
- Faculty Members standard
- Administrative Staff standard
- Financial and Material Resources standard
- Academic Standards and Educational Programs standard
- Teaching, Learning and Assessment standard
- Students and Graduates standard
- Scientific Research standard
- Postgraduate Studies and Research standard
- Community Participation standard
Second: Curriculum Development Committee
Remit of the Committee for the Development of Curricula, Educational Programs and Courses: this committee ensures that the Faculty adopts academic reference standards for its educational programs that are consistent with the agreed National Academic Reference Standards (NARS) or Academic Reference Standards (ARS), so as to achieve the Faculty's mission and objectives. The tasks of the committee for developing educational programs and courses are:
- Drafting the specifications and reports of programs and courses.
- Periodically evaluating and developing the content of educational programs and courses to ensure that they match the graduate attributes and skills required by the labour market.
- Following up the preparation and documentation of the annual reports of educational programs and courses in all Faculty departments, so as to monitor performance and the completion of the previous year's action plan.
- Following up the preparation and implementation of course improvement plans, attaching them to the program improvement plan and then integrating them into the Faculty's plans every year.
- Preparing periodic (semi-annual and annual) reports on all the committee's activities and achievements and documenting them with the Board of Directors of the Quality Assurance Unit.
Third: Training Committee
Remit of the Training, Human Development, Awareness and Advertising Committee: this committee studies training needs and publishes and announces courses and workshops related to quality assurance. The tasks of the training committee are:
- Designing and announcing publications on the Faculty's vision, mission and objectives, and seminars and workshops, to raise awareness and spread the culture of quality.
- Advertising and promoting the institution's student and educational services.
- Setting a training plan according to the needs of academic and administrative staff to raise efficiency and develop skills.
- Spreading the culture of quality and the importance of continuous training and qualification in the Faculty community.
- Preparing and distributing the student's quality guide to deepen the culture of quality.
- Preparing and documenting training workshops to develop the capabilities of faculty members and teaching assistants according to the Faculty's needs (program and course specification, program and course report, table of specifications, modern teaching methods, types of exam questions, etc.).
- Providing suitable training for each category separately.
- Regularly developing and updating the Faculty website with all of the Faculty's educational, research and community activities.
- Providing the support needed for e-learning as one of the Faculty's education strategies.
- Making full use of the training programs offered by the University.
- Introducing the Faculty's departments, the credit-hour system and the examination calendar and raising awareness of them, in cooperation with the Faculty's Academic Advising Unit.
- Evaluating the performance of training programs by preparing the necessary feedback forms and analysing them statistically.
- Preparing periodic (semi-annual and annual) reports on all the committee's activities and achievements and documenting them with the Board of Directors of the Quality Assurance Unit.
Fourth: Internal Review Committee
Remit of the Internal Review Committee: this committee continuously evaluates institutional capacity and educational effectiveness. The tasks of the internal review committee are:
- Periodically reviewing the specifications of educational programs and courses and the matrices.
- Reviewing the reports of educational programs and courses.
- Checking that course files are complete and reviewing them every semester.
- Reviewing and updating the accreditation file periodically.
- Presenting and approving the results of all reviews at the Unit's Board of Directors and keeping them in the review register.
- Preparing periodic (semi-annual and annual) reports on all the committee's activities and achievements and documenting them with the Board of Directors of the Quality Assurance Unit.
Organizational Structure of the Quality Assurance Unit Board of Directors
4 Part Four: Financial System of the Unit
Financial System of the Unit
The Unit's financial system is subject to the relevant decisions of the University Council, which determine the sources of funding for the faculties' quality units and the University's Quality Assurance Center.
Prepared and reviewed by
-
Preparation
Prof. Gamal El-Maghraby
Director of the Quality Assurance Unit
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Supervision of preparation and review
Prof. Azza Mahmoud Hassan
Director of the Quality Assurance Center
Responsibilities & Duties
Responsibilities and Tasks of the Quality Assurance Unit – Faculty of Oral and Dental Medicine – Alsalam University
Responsibilities and Tasks of the Quality Assurance Unit 13
- Setting the mission, vision, and strategic plan for the unit and having it approved by the College Council.
- Establishing and approving the organizational structure of the unit’s Board of Directors by the College Council.
- Establishing and approving the composition of the unit's Executive Council and its committees by the College Council.
- Approving the internal regulations of the unit by the College Council.
- Adopting national academic reference standards for oral and dental medicine.
- Developing job descriptions for the academic and administrative staff of the college.
- Creating a guide for the Quality Assurance Unit and providing informative announcements to raise awareness among various groups at the college about quality concepts, principles, and the mechanisms for their application to achieve accreditation.
- Preparing and implementing surveys and evaluation models for all categories and activities at the college to address weaknesses and shortcomings.
- Studying the training needs of faculty members, the supporting staff, and administrators, and ensuring the development of their abilities.
- Monitoring the internal review of the descriptions and reports of programs and courses, documenting their reports in alignment with the targeted learning outcomes, and benefiting from the evaluators' feedback for continuous improvement and development.
- Preparing a self-study and analyzing the difficulties and obstacles, while proposing plans to improve performance levels in various scientific and administrative departments, in addition to strengthening the college's strengths.
- Reviewing the annual activity report of the unit prepared by the unit manager.
- Proposing amendments and developments to the internal regulations and organizational structures of the unit according to the college's needs.
Duties of the Quality Assurance Unit Manager 10
- Managing the affairs of the unit and approving the unit's work policies in accordance with the laws and regulations governing them (requirements of the National Authority for Quality Assurance and Accreditation in Higher Education, the internal regulations of the college, and the university strategy).
- Inviting members of the unit’s Board of Directors and the Executive Council’s committees to meet at least once a month. The meeting is considered valid if the majority of board members (50% + 1) are present, and the minutes of the session are approved by the College Council. In case of a tie, the decision will be referred to the President of the Board of Directors (Dean of the College).
- Nominating and inviting a quality expert to attend the Board of Directors' meeting and benefiting from their expertise.
- Submitting a recommendation to the College Council to remove a member from the Board of Directors or the chairmanship of the executive committees if the member misses three consecutive meetings without a documented official excuse, and recommending changes or removal of members if necessary.
- Proposing the formation of executive committees for the unit and overseeing them.
- Communicating with quality coordinators in the scientific departments to facilitate executive work.
- Reviewing all quality activities in coordination with the Deputy Manager of the unit.
- Coordinating work between the college administration and the university's Quality Assurance Center and following up on the implementation of decisions.
- Preparing periodic reports (semi-annual, annual) about the unit’s members and executive committee heads in coordination with the Deputy Manager of the unit, obtaining approval from the College Council, and issuing recommendations to improve performance.
- Representing the unit at periodic meetings, seminars, and conferences related to quality assurance activities inside and outside the university
Duties of the Deputy Manager of the Quality Assurance Unit 5
- Replacing the Unit Manager in their absence.
- Assisting the Unit Manager in executing and organizing administrative tasks within the unit.
- Preparing for meetings of the Unit's Board of Directors and executive committees, documenting them, and maintaining records.
- Setting the general framework and timeline for the work of the executive committees and facilitating their tasks.
- Creating and activating a comprehensive database to document records and reports within the unit.
Executive Council of the Unit 1
The Executive Council of the Quality Assurance Unit is formed based on the nomination by the Unit Manager and is presented to the Unit’s Board and the College Council for approval. The Executive Council consists of the Unit Manager, the Deputy Unit Manager, in addition to four executive committees responsible for managing the quality activities at the college.
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