• Managing warehouses in accordance with the university’s policies and vision.
• Supervising receiving and storage operations.
• Ensuring effective use of storage space.
• Implementing approved operational policies and procedures electronically and in paper format.
• Complying with all regulatory requirements regarding storage, handling, and shipping.
• Adhering to occupational health and safety standards and ensuring a safe working environment.
• Managing inventory control and ensuring compliance with the data storage system.
• Preparing the annual budget for the management.
• Planning work schedules, appropriately assigning tasks, and evaluating results.
• Participating in the recruitment, selection, orientation, training, and motivation of employees.
• Regularly preparing reports and statistics (incoming/outgoing status report, obsolete items report, etc.).
• Receiving feedback and monitoring the quality of services provided.
• Solving work-related issues within the management.
• Supervising all operations completed within the main and branch warehouses.
• Responsible for periodic and surprise inventory checks covering both main and branch warehouses.
• Carrying out any other tasks and assignments delegated by senior management.

Needed Competency

• Proven work experience as a Warehouse Manager
• Expertise in warehouse management procedures and best practices
• Proven ability to implement process improvement initiatives
• Strong knowledge of warehousing Key Performance Indicators (KPIs)
• Hands on experience with warehouse management software and databases (ERP )
• Leadership skills and ability to manage staff
• Excellent communication skills

• Receiving and coding the items in purchase orders, whether they are regular items or new items.
• Recording the items in the purchase order and entering them into the accounting software.
• Receiving the goods under inspection and performing technical inspection procedures with the inspection committees.
• Adding the accepted items to the warehouse inventory and processing the issuance to the requesting parties.
• Executing the issuance of goods from the warehouses, which is for all university departments.
• Conducting a inventory of rejected items in the warehouses and adding them to the warehouse reports.
• Matching the incoming items in the delivery note with the addition note regarding quantities and standard units.
• Conducting random periodic inventory checks on each warehouse.
• Maintaining a file on the computer that contains all issued vouchers and creating paper files for these vouchers to be archived in the personal custody archives.
• Following up on the archive and creating a record for each of the inspection reports, issuance notes, addition notes, returns, and purchase orders, as well as monitoring the custody files for university employees, building custodians, and librarians and comparing them with the Excel file against the paper file for the employee’s receipts.
• Preparing a report of the daily inventory activities.
• Performing any other assigned tasks and duties as delegated by upper management or the administration manager
• Ensuring the cleanliness of the warehouse to prevent the appearance of any insects or rodents inside the warehouse.
• Establishing a system for safety and protection by developing a plan to prevent any accidents, such as installing fire detection devices and fire extinguishers.

Needed Competency

• Previous experience in warehouse operations and related procedures.
• Ability to pay attention to detail in daily operations.
• Strong organizational skills and time management.
• Proficiency in using computers (Warehouse Accounting Software – Office Programs).
• English language proficiency: Good.

• Identifying suppliers of goods and services and searching for new suppliers regularly
• Negotiate terms with suppliers such as price, goods quality, deadlines, expectations, etc.
• Preparing the estimated Cost for the purchasing Requests of the colleges and comparing them to departments budget.
• Create purchase orders and record them with supply requisitions and orders.
• Evaluate suppliers regarding response, delivery time, and prices and use the evaluation for future purchase orders.
• Revise invoices to ensure the accuracy of goods delivered.
• Make the required daily, weekly and monthly reports.
• Settlement of accounts and suppliers’ payments
• Work closely with the Department to understand the specifics of the procurement requirements.
• Any other work assigned to him according to his field of work

Mandatory Training

• Business Skills
• ICDL

Needed Competency

• Proven experience working as a procurement specialist in the same area required.
• Additional certification in the field of procurement desired
• Strong knowledge of the industry and market conditions
• Excellent written and verbal communication skills
• Impeccable negotiation and problem-solving skills
• Exceptional interpersonal skills and rapport-building

• Bachelor’s degree (or equivalent) in computer science
• Project management experience
• Professional certification
• Two years of experience in IT
• Deep knowledge of operating systems, current equipment and technologies, enterprise backup and recovery procedures, and system performance monitoring tools
• Excellent interpersonal skills
• Ability to maintain confidentiality of company information.

• Bachelor’s degree in faculty. Chemistry and Microbiology majors are preferred
• Previous university experience is preferred

Needed Competency

• Ability to work under pressure.
• English fluent
• Communication Skills.
• Problem-solving skills
• Promptitude