• Understand the importance of key meetings.
• Organize internal and external visits, meetings and speaking engagements and coordinate briefing and material.
• Arrange travel and accommodation.
• Prepare letters, reports and other documents.
• Screen incoming telephone calls; direct them appropriately.
• Review incoming correspondence, distribute and respond accordingly and follow up where necessary.
• Prepare documentation such as agendas and figures for meetings and presentations.
• Ensure accurate briefing notes or papers for meetings.
• Create and maintain filling systems.
• Ensure stationery supplies are maintained.
• Attend meetings in place of the Chairman if necessary.
• Meeting deadlines and responding to add-hocks where necessary.

Needed Competency

• Very presentable and excellent outfit.
• Very patient and can deal with stress.
• Excellent computer and typing skills.
• Very good command of English.
• Ability to work with sensitive information and maintain a high level of confidentiality.
• Strong verbal and written communication skills.
• High multi-tasking skills.
• Pro-active and energetic attitude.
• Planning and prioritizing skills.