• Assists in preparing the executive’s agenda for committees, makes recommendations concerning the content of the agenda to ensure continuity and efficiency at the meetings and ensures that documentation is available and distributed for each meeting.
• Following the executive’s meeting drafts the minutes and follows up on outstanding items at board meetings, conferences etc.
• Attend meetings and keep minutes (University Council – Faculty Council…. and other meetings).
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Make travel arrangements.
• Contributes to managing unit information by serving as the SharePoint site administrator.
• Handle confidential documents ensuring they remain secure.
• Determine matters of top priority and handle them accordingly.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Needed Competency

• Excellent level of English Language.
• Very Good Communication Skills and Problem-Solving Skills.
• Ability to work under pressure.
• Proficient in MS Office.
• Strong organizational and planning skills.
• Familiarity with basic research methods and reporting techniques.
• Ability to work independently and interact effectively with all levels and a good team player.
• Integrity and confidentiality.
• Creative thinking.

• Posting and processing journal entries to ensure all business transactions are recorded.
• Updating accounts receivable and issuing invoices
• Updating accounts payable and performing reconciliations
• Update financial data in databases to ensure that information will be accurate and immediately available when needed.
• Make required reports to the direct managers.

Needed Competency

• Very good commands of English (speaking and writing)
• Ability to work under pressure.
• Excellent communication skills
• Excellent multitasking abilities
• Excellent development skills

• Identifying suppliers of goods and services and searching for new suppliers regularly
• Negotiate terms with suppliers such as price, goods quality, deadlines, expectations, etc.
• Preparing the estimated Cost for the purchasing Requests of the colleges and comparing them to departments budget.
• Create purchase orders and record them with supply requisitions and orders.
• Track and record orders. • Organize and schedule procurements on time.
• Revise invoices to ensure the accuracy of goods delivered.
• Make the required daily, weekly, and monthly reports.
• Settlement of accounts and suppliers’ payments.
• Stay up to date on industry trends and new products.
• Any other work assigned to him according to his field of work.

Mandatory Training

• Courses in Supply Chain Management, Purchasing and Logistics
• Business Skills
• Purchasing software and Microsoft Office

Needed Competency

• Proven experience working as a procurement specialist in the same area required.
• Strong knowledge of the industry and market conditions.
• Ability to multitask, prioritise, and manage time efficiently.
• Additional certification in the field of procurement is desired.
• Excellent written and verbal communication skills.
• Talent in negotiations and networking.
• Attention to detail.

• Identifying suppliers of goods and services and searching for new suppliers regularly
• Negotiate terms with suppliers such as price, goods quality, deadlines, expectations, etc.
• Preparing the estimated Cost for the purchasing Requests of the colleges and comparing them to departments budget.
• Create purchase orders and record them with supply requisitions and orders.
• Track and record orders. • Organize and schedule procurements on time.
• Revise invoices to ensure the accuracy of goods delivered.
• Make the required daily, weekly, and monthly reports.
• Settlement of accounts and suppliers’ payments.
• Stay up to date on industry trends and new products.
• Any other work assigned to him according to his field of work.

Mandatory Training

• Courses in Supply Chain Management, Purchasing and Logistics
• Business Skills
• Purchasing software and Microsoft Office

Needed Competency

• Proven experience working as a procurement specialist in the same area required.
• Strong knowledge of the industry and market conditions.
• Ability to multitask, prioritise, and manage time efficiently.
• Additional certification in the field of procurement is desired.
• Excellent written and verbal communication skills.
• Talent in negotiations and networking.
• Attention to detail.

• Answering incoming calls and responding to inquiries from students, parents, alumni, faculty, and staff.
• Providing information about admissions requirements, application processes, academic programs, financial aid, scholarships, and campus resources.
• Assisting with registration, enrollment, and course scheduling.
• Resolving issues related to student accounts, billing, and payments.
• Conducting outbound calls for follow-ups, surveys, and event invitations.
• Documenting all interactions accurately in the university’s CRM system.
• Collaborating with other university departments to ensure timely and effective resolution of inquiries and concerns.

Needed Competency

• Strong communication skills, both verbal and written.
• Excellent interpersonal skills and ability to interact professionally with diverse populations.
• Knowledge of university policies, procedures, and academic programs is a plus.
• Proficiency in computer skills and familiarity with CRM software.
• Ability to work independently and as part of a team.
• Flexibility to work evenings.

• Supervising the staff and workers of the sector assigned to him and following up on the implementation of the work assigned to them.
• Following up with the building supervisors in preparing the buildings during the educational process, examinations, and events that take place inside the university buildings.
• Participating in providing the necessary labor for the whole university and distributing it to the university in the correct manner.
• Responsible for joint responsibility for Any damage to the building, except for the technical equipment.
• Compiling daily follow-up reports for the administration.
• Taking care that all employees in the administration maintain the appropriate appearance for the job and adhere to the seriousness commensurate with the work.
• Dealing with deans, deans, department heads, faculty members, and the supporting staff.
• Approving purchase requests. Solving the problems of workers in the sector.
• Conducting an annual and periodic inventory of the building’s contents of furniture and equipment.
• Following up on the implementation of occupational safety and health instructions. Carrying out the work of the administrative supervisor in his absence.

Needed Competency

• Commitment to seriousness at work.
• Good behaviour and treatment with others.
• Has administrative skills.
• Works under pressure.
• Good looking, strong communication skills